Effective Date: September 2025

 

Minnich Insurance respects your privacy and is committed to protecting your personal and health-related information in compliance with federal and state laws, including CMS and HIPAA requirements.

 

Information We Collect

We may collect:

Personal Information: Name, address, phone number, email, date of birth.

Medicare & Insurance Information: Medicare ID, plan details, and preferences for coverage.

Health-Related Information: Only as necessary to determine eligibility and assist with enrollment (protected under HIPAA).

Technical Information: IP address, browser type, cookies, and site usage data.

 

How We Use Information

• To provide Medicare plan reviews and enrollment services.
• To complete and submit applications to insurance carriers.
• To comply with CMS record-keeping and compliance requirements (e.g., Scope of Appointment).
• To send service reminders, enrollment updates, and regulatory notices.
• To improve our website and services.

 

Sharing of Information

We do not sell your information. We only share it:

• With licensed insurance carriers for enrollment purposes.
• With CMS or regulatory agencies if legally required.
• With trusted third-party vendors (e.g., appointment scheduling, email providers) under confidentiality agreements.
• As otherwise required by law.

 

Medicare-Specific Compliance

Scope of Appointment Forms: Required by CMS before discussing plan details, stored securely for at least 10 years.

Recording of Calls: Some calls may be recorded in compliance with CMS requirements for Medicare-related discussions.

Retention of Data: Enrollment-related documents are retained as required by CMS and HIPAA.

 

Data Security

We use administrative, physical, and technical safeguards to protect personal and health information.

While we take precautions, no system is completely secure.

 

Your Rights

Depending on federal and state laws (and if applicable, GDPR/CCPA):

• You may request access to, correction of, or deletion of your data.
• You may request a copy of your Scope of Appointment or enrollment records.
• You may revoke consent at any time, subject to regulatory requirements.

To exercise rights, contact us at (714) 709-1120 or via email at brandt@minnichinsurance.com

 

Children’s Privacy

We do not knowingly collect information from anyone under 18. Medicare services are intended for adults and eligible beneficiaries.

 

Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted here with a revised “Effective Date.”

 

Contact Us

Minnich Insurance
(714) 709-1120
brandt@minnichinsurance.com